Chapter 8 — Credits, Categories, Accreditation & Reporting

Chapter 8 — Credits, Categories, Accreditation & Reporting

8.1 Policy Statement

ARmed for Medical Training and Consultancy – LLC – OP.C shall apply a transparent and standardized credit system in accordance with DOH CME/CPD requirements.

  • Credits reflect the actual learning time (contact or e-learning).
  • Categories classify activities by type and format.
  • Accreditation ensures activities are formally recognized.
  • Reporting ensures timely submission to DOH and accountability to learners and regulators.

Reference: DOH requires that providers apply uniform credit calculations, retain records for 6 years, and report learner completions within 30 days.

8.2 Rationale

  • Quality Assurance Manual: mandates that accredited providers award credits proportionally to learner participation and report them accurately.
  • Activity Development Guide: stresses the link between credit assignment and educational outcomes, ensuring activities are not only time-based but outcome driven.
  • Transparent reporting maintains learner trust and ensures regulatory compliance.

8.3 Credit System

8.3.1 Credit Calculation

  • 1.0 Credit = 60 minutes of direct educational activity.
  • 0.5 Credit = 30 minutes.
  • 0.25 Credit = 15 minutes (minimum reportable unit).

8.3.2 Prorating of Credits

  • Attendance <100% is prorated according to actual time attended.
  • Example: if an activity = 4 hours (4 credits), but learner attends only 2.5 hours, credit awarded = 2.5.

DOH Requirement: Credits must always be based on documented attendance logs or LMS time-on-task reports.

8.4 Categories of CME/CPD

8.4.1 Category 1 — Formal Learning

  • Accredited CME/CPD activities.
  • Includes: conferences, workshops, simulation, e-learning (synchronous & asynchronous).
  • Credits calculated per DOH formula.
  • Must have documented needs assessment, gap analysis, and evaluation.

8.4.2 Category 2 — Non-Formal Learning

  • Self-directed learning: reading journals, writing articles, presenting at meetings, quality improvement projects.
  • Evidence required (published article, project report, certificate).
  • Subject to DOH recognition policies.

8.5 Accreditation

8.5.1 Provider Accreditation

  • ARmed UAE is accredited by DOH Abu Dhabi as a CME/CPD provider, meeting criteria for eligibility, integrity, and independence.

 

 

8.5.2 Activity Accreditation

  • Each activity must be submitted for DOH accreditation before delivery, with:
    • Needs Assessment Report.
    • Gap Analysis.
    • Objectives.
    • Agenda & design dossier.
    • Faculty COI disclosures.
  • Accreditation validity applies only to approved versions of the activity.

8.6 Accreditation Statement

All learner-facing materials (brochures, certificates, agendas) must include the DOH-approved accreditation statement:

“ARmed for Medical Training and Consultancy – LLC – OP.C is accredited by the Department of Health – Abu Dhabi to provide CME/CPD for healthcare providers. This activity has been designated for a maximum of [X] CME/CPD credits.”

Prohibited:

  • Logos, product names, or commercial branding in accreditation statements.

8.7 Certificates

8.7.1 Conditions for Issuing

  • Attendance verified (≥75% of activity).
  • Evaluation form completed.
  • Assessments passed (if applicable).
  •  

8.7.2 Certificate Contents

  • Provider legal name.
  • DOH accreditation statement.
  • Learner name and license number.
  • Activity title, date, and location/format.
  • Number of credits awarded.
  • Unique certificate number.

8.7.3 Certificate Archival

  • Copies of issued certificates retained for 6 years.

8.8 Reporting to DOH

8.8.1 Reporting Requirement

  • Providers must upload learner completion data to DOH CME/CPD system within 30 days of activity completion.

8.8.2 Data Fields

  • Learner name and license number.
  • Activity title, date, category, and credits.
  • Attendance percentage.
  • Pass/fail status (if assessment included).

8.8.3 Timelines

  • Reports generated by CME/CPD Coordinator.
  • Reviewed and approved by Scientific Director.
  • Uploaded within 30 days; confirmation receipt archived.

 

8.9 Escalation & Corrective Actions

  • Late reporting (<30 days): CAPA log entry, reviewed by Oversight Committee.
  • Incorrect credit calculation: corrected in DOH system; affected learners notified.
  • Serious non-compliance (systematic errors, deliberate inflation of credits): reported to DOH within 10 working days.

8.10 Continuous Quality Improvement

  • Analysis of learner certificate errors, reporting delays, and feedback.
  • Benchmarking against international CME/CPD credit systems (ACCME).
  • Improvement actions logged in CAPA register.

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